We deliver, maintain and improve M-Files solutions
M-Files customers and partners get improved return on investment in M-Files technology when they work with us.
Simply having access to technology, especially something like M-Files, is not worth much. Like you know, M-Files is a platform with near-endless possibilities, but when you take it out of the box, it does close to nothing.
And so, the ROI from M-Files is defined by the quality of the solution built on the platform, how well the builder of the solution understood your actual business needs, and how well your end users know how to use the system.
With 14 years of experience with designing, building and improving top-notch M-Files solutions for some of their largest and most demanding clients, we are confident we can help you too. (And if we don't, we will not waste our and your time with a pitch.)
5,000+ companies in over 100 countries automate their knowledge work with M-Files
We have strong experience working with companies in following industries in many European countries
Pharmaceutical
Pharma and medical device companies value compliance, and we have built numerous validated quality management systems to manage audits, nonconformances, findings, CAPAs and the related controlled documentation from SOPs and work instructions to audit reports.
Outside of the obvious quality scope, we often help them with IPR management and contract management systems.
Energy, oil & gas
Our work with energy companies oftentimes revolves around managing tendering processes and then taking control of the documentation and communication related to the projects that take place after a winning contract has been selected.
Contract management is another use case commonly requested also by energy companies, and designing and delivering these is something we've got well over a decade of experience.
Shipping
When you ship goods around the world, delivering for example coffee from South America to USA and Europe, there is a lot of documentation involved related to the purchase of the goods, insurances, delivery, storage, customs, vessels... the list goes on.
Having all this documentation well under control is key, and we have experience with helping companies achieve this.
Engineering & manufacturing
Most engineering and manufacturing companies we work with manage documentation related to their project in M-Files and have both internal and external review processes running in the system.
Secure online collaboration portals are a key in cutting time and boosting efficiency in external reviews and they are also useful with distributing deliverables to customers and receiving feedback from them.
Consulting
Whether it's management consulting or something completely different such as making energy efficiency and termite measurements related to real estate sales, consulting companies produce a lot of key documentation for their clients.
We have a good deal of experience helping consulting firms with secure and timely management of this documentation, as well as making it conveniently available to their clients.
Investing and finances
Each financial transaction, be it on shares, futures, options or anything else, produces documentation. Each property in a real estate portfolio has important related documents related to each building, apartment or other unit.
Companies managing wealth for themselves or others appreciate having key documentation easily available, stored and later archived exactly like it should.
Software development
While there are many tools better than M-Files for the software development itself (code bases, agile project management tools etc.), the software development companies we work with enjoy M-Files in managing other key documents.
RFIs, quotes, SOWs, contracts, project plans, deliverables... to keep business running smooth, it's crucial to have these documents well under control, always available. We can help.
Governmental organisations
Governmental and intergovernmental organisations deal with a lot of documents, and managing them through their lifecycle is key. Creation, approval, the possible effectiveness period as well as archiving both short and long term.
While many other industries have similar requirements, we've seen that especially archiving is a favourite of these customers, and they need to do it very diligently.
That's not the full list. We simply ran out of space.
The point is that we've worked with many types of clients to build many types of M-Files solutions for them. Even if you did not find your exact combo of industry and use case on the list, for as long as it can be built with M-Files, we can do it.
When you do, let us know what you're after. If we can't help with it, we'll tell you straight. No point wasting your or our time if it's not a match. Right?
The three key benefits of working with OptimaNext
Here's why also you might wish to work with us
Unmatched experience and skills
Jukka's (our CEO) 14 years of field experience is more than most people working at M-Files partners or even M-Files Corporation itself have. In fact, Jukka has trained tens of M-Files consultants and solution architects as well as their partners in EMEA area on the front of technology, delivery, consulting and services.
Working with OptimaNext is Your opportunity to go straight to the source and skill up your end users, M-Files Admins and/or have us fulfill your M-Files expansion, improvement and maintenance needs.
This might be why some of Europe's largest pharma, energy and engineering companies demand to work with us.
We focus on your success, 100%
We're a focused boutique-company with speciality in working on M-Files. We are not a reseller - you cannot get licenses from us.
Unlike a software vendor, we are happy only when you are happy with our work and results. The only way to make sure we have repeat business is to provide outstanding service. And so we do.
This is why you can rest easy and know that we always have our focus on serving you the best way possible. And sometimes that will mean we must recommend other tools than M-Files, also in our capacity as your M-Files service partners. So that you win the most.
Would your current M-Files services provider do that for you?
Competitive pricing: don't miss out
If you like good deals, you're reading this page at the right moment. Here's why:
Because we like to win new business, we thought that in addition to having the bragging rights for being one of the best companies in the business when it comes to skills, experience and deliveries quality, we could get ahead by also offering competitive pricing.
If I could get a Mercedes for the price of a Renault, I would take it. There's a similar opportunity for you here when it comes to choosing your M-Files service partner.
Let's talk.
Embrace the Proven Advantage of M-Files with OptimaNext
Key findings in a recent Forrester Total Economic Impact study
294% ROI
294% ROI over three years on M-Files.
+70%
70% efficiency boost from automating workflows
+50%
50% faster speed of finding documentation.
+65%
65% faster document filing
When you choose OptimaNext for your M-Files implementation, you're not just adopting an innovative solution - you're unlocking dramatic efficiency gains and growth opportunities by working with top experts who also M-Files themselves depends on for delivering more challenging projects in Europe.
Are you and your organization ready to reap these rewards?
Here's how we can guarantee you will be a happy client
Our clear, efficient process ensures optimal outcomes
Request and Review
Start your journey with a free consultation where we'll discover your current situation, goals, and needs.
Next, we craft a custom-designed solution unique to your business requirements.
You review this draft, making sure it aligns perfectly with your vision before we proceed further.
This gives both you and us a fair chance to decide if working together makes sense.
Refine and Finalize
Once you are sure we can deliver what you require and have confirmed the plan, we build your solution iteratively with continuous recurring review sessions with you to ensure alignment with agreed requirements. This allows for adjustments and improvements along the way, and will also transmit a level of expertise in your new business system as we're configuring it for you.
Given our iterative process with continuous validations, by completion, you have already practically pre-accepted the solution. But if your quality assurance processes require separate user acceptance testing, we're happy to help there as well.
Reap the Rewards
Once the solution is accepted, we integrate it into your workflow and provide comprehensive training on its usage.
As you begin utilizing your new system, our dedicated support team stands ready to assist you. And if you wish, we'll also stand by you as an ongoing managed service provider to ensure seamless operation.
As you start experiencing significant efficiency gains, the question usually becomes: "What should we optimize next?" and as your trusted advisors, we're here to help you reach the next level.
Consider This
If we could help you condense a task that previously took 10 steps into just 7, 6 or 4 efficient stages, what would that do for your business?
While it would clearly streamline your operations; it could also free up capacity for business expansion by enabling your experts to work at a higher capacity thank to automation. And with automated workflow that ensure your processes are followed the right way this could also lead to a reduced business risk and better experience for your clients.
Let's Schedule A Consultation Call
We Are Confident You Will Be At Least As Happy As Michelle, Henri and Eljas
Michelle Green
Document Controller at an oil and gas company
It was brilliant!
All the gaps of knowledge I had regarding metadata, classes, groups objects etc. have been filled in. Gained understanding on how permissions and workflows need to be setup.
Henri Savander & Eljas Ylisirniö
Project Managers at an energy company
Skilled trainer who knows his stuff
It's difficult to give trainings that would be useful for all skill levels. Jukka showed us the basics in a way that makes working with M-Files easier while giving time for advanced user questions in the end - a fine balance.
Optimized Business. Next Level Results.
© 2024 OptimaNext, All Rights Reserved